The Complete Guide to Planning a Corporate Headshot Day

The Complete Guide to Planning a Corporate Headshot Day

Step 1: Define What You Actually Need

Who's being photographed? What's the primary use case? What's the timeline?

Step 2: Choose the Session Format

On-site (recommended for most teams) or studio session.

Step 3: Set a Realistic Budget

CSS's packages start at $1,500 for teams up to 10.

Step 4: Book Early

Book 4-6 weeks in advance. Peak demand: September-October and January-February.

Step 5: Send Wardrobe Guidance Early

Send guidance at least one week before. Core: solid colors, structured blazers, avoid bright white.

Step 6: Build a Realistic Schedule

CSS's pace: 10-15 people per hour. Add 15-20 minutes buffer.

Step 7: Designate a Point of Contact

One person responsible for day-of logistics.

Step 8: Prepare the Space

Roughly 10×10 foot footprint, power access nearby.

Step 9: Day-Of Communication

Send a brief reminder the morning of the session.

Step 10: After the Session — Distribution

Forward gallery with deadline, brief web team simultaneously, update email signatures.

Ready to schedule? Request a quote.